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Who we are & what we do

Rothley Parish Council consists of 10 elected councillors who serve for a four year term. All Councillors are voluntary.

The Parish Office is located at the front of the Rothley Centre, 12 Mountsorrel Lane, Rothley, Leicester, LE7 7PR.

Council Meetings - see the diary of meetings for more information.

For further information relating to the services offered by the Parish Council please contact the Parish Office who will be happy to give advice and assistance.

Parish Council Elections

Parish council elections are held every four years. The next election will be held in May 2019.

Councillors

Our councillors are elected or co-opted. If you would like to become a councillor or find out more about what they do then please contact the Parish Office

Members Code of Conduct

Committees

Our committees have specific tasks and can have delegated powers.

Rothley Parish Council. Committees May 2016

(C) = Chair

Finance: Percy Hartshorn (C), Steve Mitchell, Barry Simons , Roger Gross

Planning: Doug Sutherand (C) Hartshorn, Barry Simons, , Roger Gross, Andy Brettle

Open Spaces: Steve Mitchell(C), Doug Sutherland, Claire Cole, Barry Simons, Graham Hall

Village Hall: Percy Hartshorn (C), Doug Sutherland, Roger Gross

Staffing: Roger Gross (C) , Barry Simons, Doug Sutherland, Claire Cole

Health & Safety: Roger Gross(C) Doug Sutherland, Steve Mitchell

Publicity: Percy Hartshorn

Governor to primary school: Barry Simons

Rothley Centre Management trust: Percy Hartshorn (C), Barry Simons, Elizabeth Fothergill*, Brian Popple*

Harry Hames Cottage Charity: Peter Finch* , Percy Hartshorn, Doug Sutherland, Barry Simons

Mountsorrel Quarry Liaison: Steve Mitchell,

Soar Valley Liaison Committee: Steve Mitchell

*appointees not Parish Councillors

Rothley Parish Council Standing Orders

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    Rothley Parish Council

    These orders were approved by Council in May 2003 and have been updated in June 2015 to comply with latest legislation.

    Standing Orders.

    1. 1. Meetings

    a) Meetings of the Council shall be held on the third Monday of each month.

    Unless there is a Bank Holiday on this day, then the meeting will be moved to a date agreed by the Council.

    1. 2. The Statutory Annual Meeting

    a) In an election year the Annual Parish Council Meeting shall be held on or within 14 days following the day on which councillors elected take office.

    b) In a year which is not an election year the Annual Parish Council Meeting shall be held on the third Monday of May.

    c) The Annual Parish Meeting shall be held on a day in May agreed by the Council.

    1. 3. Chair of the Meeting

    The person presiding at a meeting may exercise all the powers and duties of the Chair in relation to the conduct of the meeting.

    4. Proper Officer.

    The proper officer of the Council shall be the Clerk or other nominated officer.

    a) To receive declarations of acceptance of office.

    b) To receive and record members disclosing interests at meetings.

    c) To receive and retain plans and documents.

    d) To sign notices or other documents on behalf of the Council.

    e) To receive copies of bylaws made by another local authority.

    f) To certify copies of bylaws made by the Council.

    g) To sign and issue the summons to attend meetings of the Council.

    h) To keep proper records for all Council meetings.

    1. Quorum of the Council.

    Four members or one-third of the total membership, whichever is the greater, shall constitute a quorum at meetings of the Council.

    1. If a quorum is not present or if during a meeting the number of councillors

    present (not counting those debarred by reason of a declared interest) falls below the required quorum, the meeting shall be adjourned and business not transacted shall be transacted at the next meeting or on such other day as the Chair may fix.

    1. For a quorum relating to a committee or sub committee this shall be at least half of the members of that committee with a minimum of two
    1. 8. Voting

    Members shall vote by show of hands or, if at least two members so request, by signed ballot.

    1. 9. If a member so requires, the clerk shall record the names of the members who voted on any question so as to show whether they voted for or against it. Such a request must be made before moving on to the next business.

    10. (1) Subject to (2) and (3) below the Chair may give an original vote on any matter put to the vote, and in any case of equality of votemaygive a casting vote whether or not he gave an original vote.

    (2) If the person presiding at the annual meeting would have ceased to be a member of the council but for statutory provisions which preserve the membership of the Chair and Vice-Chair until the end of their term of office he may not give an original vote in an election for Chair.

    (3) The person presiding must give a casting vote whenever there is equality of votes in an election for Chairman.

    1. 11. Order of Business.

    At each annual Parish Council Meeting the first business shall be; -

    a) To elect a Chair of the Council.

    b) To receive the Chair's declaration of acceptance of office.

    c) To elect a Vice-Chair of the Council.

    d) In the ordinary year of an election of the Council to consider filling any vacancies left unfilled at the election by reason of insufficient nominations.

    e) To appoint committees and sub-committees.

    And shall thereafter follow the order set out in the standing order 13.

    1. At every meeting other than the Annual Parish Council Meeting the first business shall be to appoint a Chair if the Chair and Vice-Chair be absent and to receive such declarations of acceptance of office, and undertaking to observe the Council's code of conduct as are required by law to be made.

    13. After the first business has been completed, the order of business, unless the Council otherwise decides on the grounds of urgency, shall be as follows:/p>

    a) To consider the Minutes of the previous meeting

    b) After consideration to approve the signature of the minutes by the person presiding as a correct record.

    c) To dispose of business, if any, remaining from the last meeting.

    d) To receive and consider other matters on the agenda.

    e) To authorise the sealing of documents.

    f) If necessary, to authorise payments.

    g) Council meetings not to proceed after 10pm unless specifically agreed by members at the meeting. Any outstanding business to be considered at the next ordinary meeting of the council.

    14. Urgent Business.

    A motion to vary the order of business on the ground of urgency

    a) May be proposed by the Chair or by any member and, if proposed by the Chair, may be put to the vote without being seconded, and

    b) Shall be put to the vote without discussion.

    15. Resolutions Moved on Notice.

    Except as provided by these standing orders, no resolution may be moved unless the business to which it relates has been put on the Agenda by the clerk.

    16. The Clerk to provide within the summons an Agenda of all matters for discussion – the Clerk being obligated to include all matters requested by parish councillors within the previously agreed timescales.

    17 Every resolution or recommendation shall be relevant to some subject over which the Council has power or duties which affects its area

    18 Resolutions Moved without Notice.

    Resolutions dealing with the following matters may be moved without notice:

    a) To suspend any standing order. (see Order 60 below)

    b) To adjourn the meeting.

    19 Rules of Debate.

    No discussion shall take place upon the Minutes except upon their accuracy. Corrections to the minutes shall be made by resolution and must be initialled by the Chair.

    20. a) A member shall direct his/her speech to the question under discussion or to a personal explanation or to a question of order.

    b) An amendment shall be either:/p>

    i)To leave out words.

    ii) To leave out words and insert others.

    iii) To insert or add words.

    c) An amendment shall not have the effect of negating the resolution before the Council.

    d) If an amendment be carried, the resolution, as amended, shall take the place of the original resolution before the Council.

    e) A further amendment shall not be moved until the Council has disposed of every amendment previously moved.

    f) When a resolution is under debate no other resolution shall be moved except the following:

    g) To amend the resolution.

    ii) To adjourn the debate.

    iii) That the question be now put.

    iv) That a member named be not further heard.

    v) That a member named do leave the meeting.

    vi)That the resolution be referred to a committee.

    vii) To exclude the public and press.

    viii) To adjourn the meeting.

    21. A member shall remain seated when speaking unless requested to stand

    by the Chair.

    22.a) The ruling of the Chair on a point of order or on admissibility of a personal explanation shall not be discussed.

    b) Members shall normally address the Chair. If two or more members wish to speak the Chairman shall decide who to call upon.

    c) Whenever the Chair speaks during a debate all other members shall be silent.

    23. Closure.

    At the end of any speech a member may, without comment, move "that the question be now put", "that the debate be now adjourned" or "that the Council do now adjourn" If such motion is seconded, the Chair shall put the motion but, in the case of a motion "that the question be now put" only if he/she is of the opinion that the question before the Council has been sufficiently debated. If the motion "that the question be now put" is carried, he/she shall call upon the mover to exercise or waive his/her right of reply and shall put the question immediately after that right has been exercised or waived. The adjournment of a debate or of the Council shall not prejudice the mover's right of reply at the resumption.

    24. Disorderly Conduct.

    a) All members must observe the Code of Conduct which was adopted

    by the Council in May 2002 a copy of which is annexed to these standing orders.

    b) No member shall at a meeting persistently disregard the ruling of the

    Chair, wilfully obstruct business, or behave irregularly, offensively, improperly or in such a manner as to bring the Council into disrepute.

    c) If, in the opinion of the Chairman, a member has acted in a manner

    contrary to that required, the Chair shall express the opinion to the Council and thereafter any member may move that the member named be no longer heard or that the member named do leave the meeting, and the motion, if seconded, shall be put forthwith and without discussion. If a member reasonably believes another member is in breach of the code of conduct, that member is under a duty to report the breach to the Standards Board.

    d) If the motion mentioned in paragraph ( c ) is disobeyed, the Chair

    may adjourn the meeting or take such further steps as may reasonably be necessary to enforce them.

    25. Rescission of previous Resolution.

    a) A decision (whether affirmative or negative) of the Council shall not be reversed within six months except either by a special resolution, the written notice whereof bears the names of at least three members of the Council, or by a resolution moved in pursuance of the recommendation of a committee.

    b) When a special resolution or any other resolution moved under the provisions of paragraph ( a ) of this Order has been disposed of, no similar resolution may be moved within a further six months.

    26 Discussions and Resolutions Affecting Employees of the Council.

    If at a meeting there arises any question relating to the appointment, conduct, promotion, dismissal, salary or conditions of service, of any person employed by the Council, it shall not be considered until the Council or committee (as the case may be) has decided whether or not the press or public shall be excluded. standing order 55.)

    27 Resolutions on Expenditure.

    Any resolution (which is moved otherwise than in pursuance of a recommendation of the Finance Committee) and which, if carried, would in the opinion of the Chair substantially increase the expenditure upon any service which is under the management of the Council or reduce the revenue at the disposal of any committee, or which would involve capital expenditure, shall when proposed and seconded, stand adjourned without discussion to the next ordinary meeting of the Council, and any committee affected by it shall consider whether it desires to report thereon (and the Finance Committee shall report on the financial aspect of the matters).

    1. Expenditure.

    Orders for payment of money shall be authorised by resolution of the council and signed by two members. Transfers by on-line banking, shall be set up by the clerk, checked by one member (not a member of the Finance Committee) and released for payment by 2 members of the finance committee. Nobody being empowered to undertake more than one of these functions.

    29. Sealing of Documents.

    a) A document shall not be sealed on behalf of the Council unless its sealing has been authorised by a resolution.

    b) The Councils Common seal shall alone be used for sealing documents. It shall be applied by the proper officer in the presence of two members who shall sign the documents as witnesses.

    30. Committees and Sub Committees.

    The Council may at its Annual Parish Council Meeting appoint standing committees and may at any other time appoint such other committees as are necessary, but subject to any statutory provision in that behalf:-

    a) Shall not appoint any member of a committee so as to hold office later than the Annual Meeting.

    b) May appoint persons other than members of the Council to any Committee; and

    c) May subject to the provisions of order 27 above at any time dissolve or alter the membership of committee.

    31. The Chair ex-officio shall be voting members of every committee.

    32. Every committee shall at its first meeting before proceeding to any other business, elect a Chair and may elect a Vice-Chair who shall hold office until the next Annual Meeting. Every Committee must hold at least one meeting per year. It is desireable however that more meetings are held.

    33. Special Meeting.

    The Chair of a committee or the Chair of the Council may summon an Additional meeting of that committee at any time. An additional meeting shall also be summoned on the requisition in writing of not less than half of the members of the committee. The summons shall set out the business to be considered at the special meeting and no other business shall be transacted at that meeting.

    34. Sub-Committees.

    Every committee may appoint sub-committees for the purpose to be specified by the committee.

    35. The Chair and Vice-Chair of the committee shall be members of every sub- committee appointed by it unless they signify that they do not wish to serve.

    36 The Standing Orders on rules of debate and the Standing Orders on

    interests of members in contracts and other matters shall apply to committee and sub-committee meetings.

    37 Voting in Committees.

    Members of committees and sub-committees entitled to vote, shall vote by show of hands, or if at least two members so request by signed ballot.

    1. 38. Chair of committees and sub-committees shall in the case of an equality of votes have a second or casting vote.

    39. Presence of Non-Members of Committees at Committee Meetings.

    A member who has proposed a resolution which has been referred to any committee of which he is not a member, may explain his resolution to the committee but shall not vote.

    40. Accounts and Financial Statement.

    1) Except as provided in paragraph ( 2 ) of this Standing Order or by statute all accounts for payment and claims upon the Council shall be laid before the Council.

    2) Where it is necessary to make a payment before it has been authorised by the Council, such payment shall be certified as to its correctness and urgency by the clerk. Such payments shall be authorised by the committee, if any, having charge of the business to which it relates, or by the proper officer for payment with the approval of the Chair and another member of the Council.

    3) All payments ratified under sub-paragraph ( 2 ) of this Standing Order shall be separately included in the next schedule of payments before the Council.

    41. The Clerk shall supply to each member as soon as practicable after 31 March in each

    year a statement of the receipts and payments of the Council for the completed financial year. A Financial Statement prepared on the appropriate accounting basis for a year to 31 March shall be presented to each member before the end of the following month of May. The statement of accounts of the Council ( which is subject to external audit) shall be presented to Council for formal approval before the end of the following September.

    42. Estimates/ Precepts.

    1) The Council shall approve written estimates for the coming year before the end of the month of January.

    2) Any committee desiring to incur expenditure shall give the clerk a written estimate of the expenditure recommended for the coming year no later than December.

    43 Interests

    If a member has a personal interest as defined by the code of conduct adopted by the Council then he/she shall declare such interest as soon as it becomes apparent, disclosing the existence and nature of that interest as required.

    If a member who has declared a personal interest then considers the Interest to be prejudicial, he must withdraw from the room during consideration of the item to which the interest relates.

    44. The clerk is required to compile and hold a Register of Member's interests, or a copy thereof, in accordance with agreement reached with the Monitoring Officer of Charnwood Borough Council.

    45. If a candidate for any appointment under the Council is to his/her knowledge related to any member of or holder of any office under the Council, he and the person to whom he is related shall disclose the relationship in writing to the clerk. A candidate who fails to do shall be disqualified for such appointment, and, if appointed, may be dismissed without notice. The clerk shall report to the Council or to the appropriate committee any such disclosure. Where relationship to a member is disclosed this Standing Order shall apply.

    46 The clerk shall make known the purpose of this Standing Order to every candidate.

    47. Canvassing of And Recommendations By Members.

    1) Canvassing of members of the Council or of any committee, directly or

    Indirectly, for any appointment under the Council shall disqualify the candidate for such appointment. The clerk shall make known the purpose of this Standing Order to every candidate.

    2) A member of Council or of any committee shall not solicit for any person any appointment under the Council or recommend any person for such appointment or for promotion; but, nevertheless, any such member may give a written testimonial of a candidate's ability, experience or character for submission to the Council with an application for appointment.

    48. Standing Orders Nos 45 & 47 shall apply to tenders as if the person making the tender were a candidate for an appointment.

    49 Inspection of Documents.

    A member may for the purpose of his duty as such, inspect any document in possession of the Council or a committee, and take copies..

    50 All minutes kept by the Council and by any committee shall be open for the inspection of any member of the Council.

    51 Unauthorised Activities.

    No member of the Council or of any committee or sub-committee shall in the name or on behalf of the Council:-

    a) Inspect any lands or premises which the Council has a right or duty to inspect; or

    b) Issue orders, instructions or directions unless authorised to do so by the Council or the relevant committee or sub-committee.

    1. Admission of the Public and Press to Meetings.

    The Public and Press shall be admitted to all meetings of the Council and its committees and sub-committees, which may, however, temporarily exclude the public and press by means of the following resolutions:-

    "That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they be instructed to withdraw".

    1. The Council committee or sub-committee shall state the special reason For exclusion.

    54 Right of Public to address a meeting

    Any Rothley ratepayer has the rights to ask questions of the council during the time allocated for public participation.For a maxima of 5 minutes.

    55 The clerk shall afford to the press reasonable facilities for the taking of their report of any proceedings at which they are entitled to be present.

    1. If a member of the public interrupts the proceedings at any meeting, the Chair may, after warning, order that he be removed from the meeting and may adjourn the meeting for such period as is necessary to restore order.
    1. Confidential Business.

    1) No member of the Council or of any committee or sub-committee shall disclose to any person not a member of the Council any business declared to be confidential by the Council, the committees or sub-committees as the case may be.

    2) Any member in breach of the provisions of paragraph (1) of this Standing Order shall be removed from any committee or sub-committee of the Council by the Council.

    1. Liaison with County and District Councillors.

    A summons and agenda for each meeting shall be sent, together with an invitation to attend to the County and Borough Councillor for the appropriate division or ward.

    1. Planning Applications.

    1) The clerk shall, as soon as it is received, enter into a book kept for the purpose the following particulars of each planning application:/p>

    a) The date on which it was received.

    b) The name of the applicant.

    c) The place to which it relates.

    1. Financial Matters.

    The Council shall consider and approve Financial Regulations drawn up by the clerk.

    1) Such Regulations shall include detailed arrangements for the following:

    a) The accounting records and systems of internal control;

    b) The assessment and management of risks faced by the Council;

    c) The work of the Internal Auditor and the receipt of regular reports from the Internal Auditor which shall be required at least annually.

    d) The financial reporting requirements of members and local electors and

    Procurement policies (subject to ( 2 ) below including the setting of values for different procedures where the contract has an estimated value less than £50,000.

    2) Any proposed contract for the supply of goods, materials, services and the execution of works with an estimated value in excess of £50,000 shall

    be procured on the basis of a formal tender as summarised in ( 3 ) below.

    3) Any formal tender process shall comprise the following steps:

    a) a public notice of intention to place a contract to be placed in a local paper.

    b) A specification of the goods, materials, services and the execution of works shall be drawn up;

    c) Tenders are to be sent, in a sealed envelope, to the clerk by a stated date and time;

    d) Tenders submitted are to be opened, after stated closing date and time by the clerk and at least one member of the Council;

    e) Tenders are then to be assessed and reported to the appropriate meeting of Council or committee.

    4) The Council or committee, is not bound to accept the lowest tender, estimate or quote. Any tender notice shall contain a reference to the Standing Orders 45 & 47 regarding improper activity.

    5) The Financial Regulations of the Council shall be subject to regular review, at least once every four years.

    1. Code of Conduct on Complaints.

    The Council shall deal with complaints of maladministration allegedly committed by the Council or by any officer or member in such manner as adopted by the Council except for those complaints which should be properly directed to the Standards Board for consideration.

    1. Variation, Revocation and Suspension of Standing Orders.

    Any or every part of the Standing Orders except those printed in bold type may be suspended by resolution in relation to any Specific item of business.

    61 A resolution permanently to add, vary or revoke a Standing Order shall when proposed and seconded, stand adjourned without discussion to the next ordinary meeting of the Council.

    62 2Standing Orders to be Given to Members.

    A copy of these Standing Orders shall be given to each member by the clerk upon delivery to him/her of the members declaration of acceptance of office and written undertaking to observe the Code of Conduct adopted by Charnwood Borough Council in 2007.

Our Staff

We have a team of staff that work together to deliver the range of services we provide. They can be contacted through our Parish Council office at the Rothley Centre, by phone or email.

Gail Newcombe

Gail Newcombe

Parish Clerk & Responsible Financial Officer

Rothley Parish Council

Telephone
0116 237 4544 Option 2
Parish Council Staff

Deputy Clerk

0116 237 4544

Sara

Admin Officer

0116 237 4544
Option 1